Managed AI Employee
You didn't start a business to spend your day chasing invoices, answering the same questions, and double-entering data. Lumomatics sets up and manages your AI employee — handling emails, SMS follow-ups, calendar bookings, and Xero integration. We build it, hand over the keys, and keep it running. No hiring. No software to learn.
Every time you stop a paying job to answer "what are your rates" or chase a client for a signature, you're losing margin. It adds up faster than most business owners realise — and it's the reason you're working harder at the desk than on the tools.
Most small businesses on the Peninsula are drowning in the same quiet leaks: slow lead response, manual data entry, missed follow-ups, and messy handoffs between quoting, booking, and invoicing. The fix isn't another software subscription or hiring a junior admin. The fix is a managed AI employee that handles it all — so you don't have to.
Slow Lead Response
When a web enquiry lands and nobody answers for hours, that prospect is gone. Speed-to-lead is the single biggest lever in local service businesses.
Double Data Entry
Taking a phone booking, typing it into the calendar, then re-typing it into Xero. Each handoff is a chance for errors — and a waste of billable time.
The Follow-Up Gap
Quotes sent and forgotten. Invoices unpaid. Jobs finished but no review requested. Every gap between systems is revenue left on the table.
A managed AI employee is a custom-built automation layer that sits between your customers and your business systems. It handles the repetitive work your team shouldn't be doing — and it's monitored, tuned, and supported by Lumomatics as part of your monthly care plan.
Not sure whether you need a managed service or advice first? The AI consulting guide lays out every option and cost across the Australian market — including this one.
Emails and web forms get answered within 120 seconds with accurate pricing, availability, and booking links.
Connects to your calendar (Google, Cliniko, ServiceM8) and books confirmed slots without back-and-forth emails.
Integrates with Xero to auto-generate invoices, match payments, and send reminders — no more chasing.
Quotes, reminders, and review requests go out on schedule. Your AI employee never forgets a follow-up.
We start with a fixed-scope review of how work actually moves through your business. We map your inbox, calendar, booking system, accounting software, and handoff points — then identify the top three time-sinks worth automating first. You get a clean one-page visual of your workflow and a prioritised list of quick wins.
AUD $399 (credits in full toward setup)
We configure your AI employee — connecting email, SMS, calendar, and accounting integrations with secure credential management. We write the response templates, set up the routing logic, and run synthetic fail-tests until every path is proven. You don't touch a single line of config.
AUD $4,997 one-off
We hand over your documentation, activate your monthly care plan, and keep monitoring. Your AI employee runs 24/7. We handle credential refreshes, tune responses as your business changes, and fix issues before they reach you. You just get a quieter desk and a fuller pipeline.
From AUD $150/month
Workflow audit & pain map
Your AI admin — email, SMS, booking handling
Xero / job-software integration bridge
Credential security & monitoring setup
Implementation roadmap & documentation
Ongoing care & active monitoring
One-off Setup
$4,997 AUD
Delivered within 14 business days · Includes workflow audit
What's included
Starter Care
$150 /mo
For sole traders running 1–2 core integrations.
Flagship Care
Most popular$300 /mo
For busy offices with 3–5 core integrations.
Enterprise Care
$550 /mo
For multi-location operations with high-volume workflows.
All plans: month-to-month after initial 3 months · annual prepay saves 10%.
No. We handle everything — from the audit and build through to ongoing monitoring. You don't need to touch a single setting.
We integrate with most common small business tools: Xero, ServiceM8, Cliniko, Google Calendar, Gmail, Outlook, HubSpot, and more. If you use something niche, we'll check compatibility during the audit.
A managed AI employee costs a fraction of a part-time wage, never calls in sick, and never gets distracted. It handles predictable workflows at machine speed — leaving humans to handle the work that actually needs judgement.
On the Mornington Peninsula and in south-east Melbourne, yes — the workflow audit and the handover happen in your office, in person, because watching how your team actually works is the fastest way to build something they will use. Elsewhere in Australia the same build is done remotely.
Your care plan includes active monitoring. If a credential expires or an API changes, we catch it and fix it — usually before you even notice. That's the "managed" part.
Yes. All integrations use encrypted credential storage. We never store customer data outside your existing systems. A full security summary is included in your handover documentation.
After the first 3 months, you can cancel month-to-month with 30 days notice. No exit fees, no hardware to return, no contracts to unwind.
Book a free 15-minute discovery call. We'll review your current workflow, identify the biggest time-sinks, and tell you exactly what a managed AI employee would cost and deliver. No pressure. No obligation. Just practical advice from someone who's done this before.
Clear workflows. Smarter business.