About Lumomatics
Practical AI workflows for small businesses on the Mornington Peninsula and beyond.
Practical help, no enterprise complexity.
The right question is rarely 'how do we use AI?'
Most small business owners I talk to are not asking "how do we use AI?"
They are asking quieter, more practical questions:
- Why did that lead never get a follow-up?
- Why am I retyping the same email for the tenth time this week?
- Why is the quote sitting in someone's inbox instead of out the door?
- Why is the customer information in three different places?
These are not AI problems. They are workflow problems. And the honest truth is that fixing them rarely needs a big software project — it usually needs a clearer process, a few good templates, and AI used sensibly in the right two or three spots.
That is what Lumomatics is built to do.
Founder, Lumomatics — based on the Mornington Peninsula.
I'm John Costabile, the person behind Lumomatics.
I've spent 25 years in IT — most of it keeping critical systems running in places where "it's down" was never an acceptable answer.
For a good chunk of that, I worked in hospital IT: looking after the servers and systems behind radiology departments at the Alfred and the Austin, and later supporting diagnostic imaging across more than a dozen public hospitals around Australia and New Zealand for GE HealthCare. In those environments a slow or broken system isn't an inconvenience — it has real consequences for patients and the people treating them. That kind of work teaches you to value reliability, clear process, and systems that simply work, day after day, without drama.
Along the way I led IT teams and ran service desks at a major Melbourne teaching hospital, looking after fleets of thousands of machines and user accounts. So I'm used to seeing the whole picture — not just the clever tool, but the process around it, the people who have to use it, and what happens when something breaks. The best systems aren't the ones with the most features. They're the ones a busy person can actually understand, maintain, and trust.
I've also run my own businesses. I built and ran an IT consultancy for small and medium businesses, and more recently grew a local gardening business from nothing and sold it as a going concern. So I know the owner-operator reality from the inside — chasing leads while you're already on a job, retyping the same quote for the tenth time, trying to keep customer details in one place instead of five. The admin doesn't disappear because you're good at the actual work. If anything, the better you get, the more of it there is.
The other thing I've been told in every role I've held is that I can take something complicated and explain it in plain language. I've spent years sitting between technical systems and the doctors, nurses, owners and frontline staff who just need things to work — turning jargon into something useful and writing instructions a real person can follow. That's exactly what I bring to AI: cutting through the noise and showing you, in plain terms, where it will genuinely help and where it won't.
Lumomatics is where all of that comes together. After 25 years, the pattern I keep seeing is the same whether a business is large or small. Most of the time you lose isn't lost to hard problems — it's lost to small, repeated ones: the follow-up that slips, the form that gets re-keyed, the information scattered across three apps. AI and sensible automation are genuinely good at that kind of work. My job is to find the two or three spots where they'll save you real time, set them up properly, and leave you with something you can run yourself.
I'm based in Red Hill, on the Mornington Peninsula, and I've got a soft spot for the local operators who keep the place going — the trades, the clinics, the wineries, the accommodation hosts, the allied health practices.
If you're on the Peninsula or in south-east Melbourne, I come to you. The audit, the walkthrough and the handover happen on-site and in person, in your office, because standing in the room while someone shows me how a job actually moves through their business tells me more in twenty minutes than a questionnaire does in a week. I'd rather watch the work than read about it.
For businesses further afield I work remotely, and the process is the same — same questions, same mapping, same plan. Being remote is an option I offer, not the only way I work.
If your business is losing hours to repetitive admin, that's exactly the kind of problem I like to solve. I'd be glad to hear about it.
The experience behind the advice.
No client logos or testimonials here yet — Lumomatics is early, and we'd rather earn those than invent them. What you can verify is the operational background this business is built on.
25+ years
IT operations
Keeping critical systems running in environments where downtime was never acceptable.
12+ hospitals
Diagnostic imaging support, AU & NZ
Supported radiology and imaging systems across Australia and New Zealand for GE HealthCare, after running radiology IT at the Alfred and the Austin.
Thousands
Machines and accounts managed
Led IT teams and service desks at a major Melbourne teaching hospital — whole-of-fleet operations, not one-off projects.
2 businesses
Built from scratch
An IT consultancy for small and medium businesses, and a local service business grown from nothing and sold as a going concern.
Why it matters: deploying an AI receptionist or workflow guard is an operations job, not a marketing exercise. The habits that keep hospital systems running — monitoring, fallbacks, plain documentation — are the same ones that keep your booking line working on a Saturday morning.
Who you're dealing with
Details you can check before you send anyone money. The ABN is searchable on the Australian Business Register, and it matches the one on our terms and in every directory listing we hold.
- Registered business name
- Lumomatics
- Operated by
- John Costabile
- ABN
- 13 142 760 466
- Founded
- 2026
- Based in
- Red Hill, VIC 3937, Australia
- Phone
- 03 5910 3999
Lumomatics is a registered business name operated by John Costabile. It's a one-person business by design — when you engage Lumomatics, John does the work. There's no account manager, and nothing gets handed to a junior once the invoice clears.
Five principles that shape the work.
- 01
Boring beats clever.
The best automation usually replaces something repetitive and unglamorous — not something flashy. If it saves you an hour a week, every week, it has earned its place.
- 02
Clarity before tools.
Buying a new app rarely fixes a workflow. Mapping the workflow first, then choosing tools, almost always does.
- 03
Small businesses don't need enterprise software.
They need systems that one person can understand, maintain, and explain to a new employee in ten minutes.
- 04
AI is a tool, not a strategy.
It is excellent at drafting, summarising, classifying, and extracting. It is not a replacement for thinking about your business.
- 05
Less, but better.
I would rather help you fix three workflows properly than hand you a fifty-page strategy document you will never read.
Every engagement starts the same way.
With a Workflow Clarity Audit. We look at where your admin is messy, where time is leaking, and where AI or automation can realistically help. You get a practical report and a recommended quick win — no jargon, no upsell pressure.
If you want help implementing it, I can do that too. If you want to take the report and run with it yourself, that's also completely fine.
Get in touch
If your business is losing time to repetitive admin, I'd like to hear about it.
Lumomatics — Clear workflows. Smarter business.